School Office Secretary

Mountain Valley Community School is seeking a friendly, professional, and dependable Part-Time School Secretaryto join our front office team.

 

Schedule: 20 hours per week, school year only
Location: Mountain Valley Community School

Position Overview

The School Secretary is an important part of our school community and helps keep the front office running smoothly each day. This position requires someone who is welcoming and professional, able to maintain confidentiality, comfortable working in a busy school environment, and willing to jump in wherever needed.

 

The secretary is often the first point of contact for students, families, staff, and visitors and plays an important role in creating a warm, welcoming, and secure school environment.

Primary Responsibilities

• Welcome students, families, staff, and visitors in a warm and professional manner
• Answer phones, respond to questions, and direct visitors and calls appropriately
• Monitor the front entrance and assist visitors with access to the building
• Manage the process for students who arrive late to school, including recording tardies and communicating with students and staff as needed
• Maintain accurate student and office records
• File and organize paperwork and other school records
• Assist with daily office routines and clerical tasks
• Maintain confidentiality regarding students, families, and staff
• Communicate professionally and courteously with students, families, staff, and community members
• Support the school office with other duties as needed

We Are Looking For Someone Who

• Is friendly, welcoming, and professional
• Builds positive relationships with students and adults
• Is dependable, organized, and detail-oriented
• Can handle confidential information with discretion
• Communicates clearly and respectfully
• Can multitask and remain calm in a busy school environment
• Is comfortable working independently while also being a team player
• Has strong basic computer and organizational skills
• Enjoys working with children and being part of a school community

Physical Requirements

This is an active front-office position. While the secretary will spend most of the workday in the school office, the position requires frequent standing and walking within the office and immediate front-office area, including getting up regularly to greet and assist students, families, staff, and visitors and to provide access to the building. The ability to remain on one's feet for significant portions of the workday is required.

Qualifications

Prior office, school, or customer-service experience is preferred. Experience working with children or in an educational setting is a plus.

 

A Maine Department of Education Criminal History Records Check (CHRC) and fingerprinting are required for employment.

 

Mountain Valley Community School is committed to creating a welcoming, respectful, and supportive environment for all students, families, and staff.